We guarantee protection and professionalism with your service address at our prestigious Birmingham address Suite 2A, 6 Floor Cobalt Square 83-85 Hagley Road Birmingham B16 8QG
This service is designed for directors, secretaries and shareholders who want to keep their residential address confidential and off the Companies House public register. In order to do this, you can purchase our service office at our prestigious Belgravia Virtual Office Suite 2A, 6 Floor Cobalt Square 83-85 Hagley Road Birmingham B16 8QG
All official government mail will be scanned and emailed to you within one working day.
What is a Service Address?
A service address is the official correspondence address for company directors, company secretaries and shareholders. It is where they will receive their official government mail. A service address is a legal requirement and the address details are displayed on the public record at Companies House.
Do I need a Service Address?
This is an optional service provided by Belgravia Virtual Office. By having our service address service, you are given an opportunity to use our address on the public record at Companies House, thereby, keeping your personal address confidential. Please note this service is charged per officer.
Do you forward our mail?
Our service address package comes with free scanning and emailing of all your official government mail. If you want us to forward mail to you, we are happy to do this at a nominal price. Alternatively, you can use our Virtual Office service to receive all your business mail.
Proof of ID
As part of Know your Customer and Anti Money Laundering regulations, we are legally obliged to check proof of ID and address. Please check the documents we require on this link.
COMPARE OUR PRICES WITH OTHER PROVIDERS IN BIRMINGHAM
Like a natural person, a company has a ‘home’ address, where legal documents and notices may be served. This address is known as its registered office and, among other things, determines the company’s VAT and corporation tax office and the tax office dealing with any PAYE. This is the official address for serving of official notices, including notice of court actions against the company to recover monies owed.
When a company is formed, there is an obligation to register information with the Registrar of Companies, and subsequently to register changes to this information. This will include the names and address of the persons forming the company and the company’s registered office.
What is a Service Address?
A service address is the official correspondence address for company directors, company secretaries and shareholders. It is where they will receive their official government mail. A service address is a legal requirement and the address details are displayed on the public record at Companies House.
What is a Virtual Office?
A Virtual Office is a cost-effective way to professionally represent your company working from anywhere at any time. A Virtual Office relives the stress of cleaning, maintenance, equipment and liability insurance, compared to the inflated prices of renting/buying your own workplace.
It essentially ensures your business with a physical mailing address to apply to your website, email signatures, business cards etc to let the world know about your prestigious base of operations. With just as many benefits as a physical office, a virtual office is essential to raise your company’s profile.
Please note that virtual office is a separate service and does not include registered office or director service address. All our services are separate and must be purchase separately.
What is the difference between the Registered Office and Director Service Address?
The Registered Office is used to hide the company address from public registers, it’s required for all UK Limited Companies. Whereas the Director Service Address is used to hide the residential address of the company director, shareholder or secretary, this is an optional service we provide.
What letters can i receive with your registered office service?
With our registered office service, we only accept government mail for your company.
What is official Government mail and where do you forward these?
Any documents from government bodies such as HMRC, Companies House, Government Gateway Office of National Statistics, Intellectual Property Office, Department for Works & Pensions (DWP).
Your mails will be forwarded to the address you provide as part of signing up process. If you change your address, please let us know your new forwarding address via email (post@belgraviavirtualoffice.co.uk).
What if I want you to accept all the letters for my company?
If you want us to accept all the letters for your company, you would need to purchase our Virtual office seperately.
I purchased your Registered Office Service. When will this be updated on Companies House?
If you are a customer of Belgravia Virtual Office, we will change this on your behalf for free and send you the confirmation.
If you are a new customer, you can send us your Companies Authentication code (you can do this whilst buying the service). As part of account opening process, we will notify Companies House on your behalf and send you confirmation.
I have already incorporated my company, can I use your address services?
You can indeed. Our Registered Office and Service address will handle Government Mail for you while our Virtual Office will handle other mail e.g. your business bank mail..
I am the Director of the company. Can I use your address to hide my Residential Address shown on Public registers?
Certainly, you can. Registered office service is only for the company.
If you wish to keep your home address off the public record, please purchase our Service Address separately.
Do you accept parcels on my behalf?
Unfortunately, we will not accept parcels. This is due to the associated risk of damaging client’s goods and limitations on our physical storage capabilities.
I am a Sole Trader. Can I use your Registered Office and Director Service address?
The Registered Office and Directors Service Address are strictly for Limited Companies. For Sole Traders, you can use our Virtual Office Service, with our address that includes unlimited scans, unlimited post and mail forwarding for your business.
How will I know when my company receives mail?
We check the mail daily, as soon as we receive mail addressed to your company we will email you to let you know. Then, depending on your desired choice we will Scan and upload to our portal where you can view and download these or we can Post it. Alternatively, you can collect mail at our office during working hours with prior arrangement.
How long will you keep my mail?
We will open all the mail as soon as we receive it, unless you instruct us not to. We usually keep all the mail for 2 weeks before shredding these securely. If you wish to arrange a collection or would like us to forward the mails to you, please let us know and we will arrange for the same. Please note there will be a small charge for postage (handling charge).
What are your Handling charges?
We usually charge for the postage, envelope and 50p for admin cost. To keep your costs down, we only post the mail when you instruct us.
Would a signature be required to collect the post forwarded by you?
We only send by 1st class post. So no signature is required.
Can I have more than one company use your registered office service?
Our registered office service is for one company. If you need to use our address for multiple companies, then you would need to purchase our service seperately for each company.
If i have more than one company registered with you, what discounts can you provide.
Our service is competitively priced already. So we do not offer discounts. We would still need to do our work for all your companies and reducing our price is not an option. We kindly request you to not to ask for discounts.
Can I email my ID documents first to check whether it will be accepted?
Yes, if you send your documents to mail@belgraviavirtualoffice.co.uk we will let you know whether it would be accepted or not.
